Your Purchase Orders Page

Page Overview and Purpose

This vendor site page is not yet implemented, and the following information is preliminary and subject to change between now and code finalisation.

The Your Purchase Orders Page allows you to enquire on the status of purchase orders that you have informed us about, where the contents of the purchase order will be delivered to us.

Typically, when you supply the goods that you wish us to decorate, you place a purchase order with a third party supplier, and instruct them to deliver the goods to us, so that we can use them for your job.

When you supply us with the third party purchase order details (supplier, order content, purchase order number), we create a mirror image purchase order on your behalf in our system, which has the following benefits for you:-

It allows us to quickly identify and administer deliveries made to us in respect of your purchase order
This allows us to fast track these deliveries as being required for your job order
We can expose the status of these purchase orders to you, so that you can easily monitor-
- Whether any deliveries have been received against your purchase order
- Whether we have checked and processed the contents of the delivery
- Whether the quantities of items on your purchase orders have been fully or partially received by us.

The Purchase Orders page allows you to see these details, so that you can quickly identify and understand the progress of the purchase order that you placed with the 3rd party supplier providing you with all necessary information you might need to escalate any action needed directly with them.

Page Composition

The purchase orders page is made up of two sections.

The search pane (1) allows you to define the criteria by which to search for your purchase orders whilst the results pane (2) displays the details of your purchase orders that match the submitted search

Searching For Purchase Orders

In the search pane, you define one or more criteria by which you want to search for your purchase Orders

The following fields are available to use for search criteria:-

Dev Notes:

Provide ability for vendor site user to search for purchase order based on criteria listed below
Restrict scope of searchable record set to those
where PurchaseOrder.OwnerCompany = Company.Id for signed in Vendor Site user

Field Name	Comments	Dev Notes
Supplier	The supplier whom you placed your order with	PurchaseOrder.SupplierCompany
Your PO Number	Your reference for the order that you have placed with your supplier. This should have been supplied to us when you placed the job order with us	PurchaseOrder.OwnerPO
Our PO Number	This is our internal reference number for the mirror image purchase order we have created so that we can identify and process deliveries received by us in respect of your purchase order.	PurchaseOrder.PO Number
PO Contact	This is the person in your firm who placed the order with the 3rd party supplier	PurchaseOrder.OwnerContact
Status	This is the status of the mirror image purchase order we have created to accept and administer your deliveries. Select from the drop-down, one of the following:- Created: We have created the mirror purchase order but it has not been processed in any way (Purple) Delivery Received: A delivery has been received on the PO, but not checked (Yellow) Goods Partially received. The goods received have been checked, but received amount of one or more items < ordered amount (Amber) Goods Fully received: All goods specified on the PO have been received (Green)	PurchaseOrder.Status Allow selection from dropdown for states Multiple state selection ?
Date Ordered	The date you placed the purchase order with your third party supplier	PurchaseOrder.DateOrdered

Dev Notes:
Provide Clear button to allow user to clear search criteria

Provide Search button to allow user to submit defined serarch criteria

Provide a Search status indicator

Provide a Search confirmation dialog - either
0 matches found

X of Y records matching records found

Results Pane

Include the following fields on a results pane

Dev Notes:
This can all be taken from the Purchase Order tables I believe

All fields should be read only

Field Name	Field Type	Comments	Dev Notes
Status	Icon	Purchase Order Status Colour - definitions as outlined above	PurchaseOrder.Status
Supplier	Icon	The supplier whom you placed the order with	PurchaseOrder.SupplierCompany
Your PO Number	Text	Your reference for the order that you have placed with your supplier. This should have been supplied to us when you placed the job order with us	PurchaseOrder.OwnerPO
Our PO Number	Text	This is our internal reference number for the mirror image purchase order we have created on your behalf.	PurchaseOrder.PO Number
Date Ordered	Date	The date you placed the purchase order with your third party supplier	PurchaseOrder.DateOrdered
Deliveries	Button	Clicking this will drill down to show deliveries that have been received by us in respect of this PO. Specifically:- Date Received Outers Signed For Check Category Date Checked Check Time Any others ?	Take these details from PurchaseOrder.Delivery Tab All read only
Purchase Order Lines	Button	Clicking this will bring up a pop up window listing the contents of the purchase order together with contents ordered, received and outstanding, specifically Status SKU Description Qty Ordered Qty Rec'd Qty cancelled Quantity O/S Any others ?	Take these details from PurchaseOrder.PurchaseOrderLines tab All read only
Jobs	Button	Clicking this will bring up a pop up window which shows the status of allocating and picking the received goods versus the job order that requires them Two questions a) Is this valuable to expose ? b) does the data exist already to support exposing, or needs to be created	Is this on the PurchaseOrder.Jobs tab?