Deliveries Out Page

Page Overview

The Deliveries Out Page allows you to enquire on the status of any deliveries you may have (see note 1 below), as well as drill down to see the composition and destination address for your deliveries.

For those of your deliveries that were despatched by Interlink Express, we also provide a link to the courier's web portal to allow you to track your delivery in real time

(Note: In the below sections/text, the numbers in (bold parenthesis) refer to the annotations in the above screen-shot)

Page Composition

For maximum performance, the page opens in find mode. That is, no delivery records are shown by default.

The deliveries out page is made up of two sections.

The search pane (1) allows you to define the criteria by which to search for your deliveries, whilst the results pane (2) displays the details of those deliveries that match your submitted search, and allow you to drill down to see further details.

Searching For Deliveries

In the search pane, you define one or more criteria by which you want to search for your deliveries.

The following fields are available to use for search criteria:-

Field Name	Comments
Delivery Number	The internal reference number for the delivery within TOT.
Client Contact	This is the name of the person from your organisation whom placed the original job order.
Client PO Number	This is your reference number for the order. Please note, that your purchase order may have been processed as several job orders within TOT.
Venue	The Name of the Company, or the name of the Building, to which the delivery is to be made.
Delivery Description	This typically will refer to the job name (which is itself made up of job description and job category), especially if there is a single delivery for a single job order. However, in situations where the delivery is made up of several job orders, then these field will typically refer to the multiple underlying job names.
Sent	Select from the drop-down, one of the following sent statuses Sent Unsent
Delivery Date From	Delivery Date refers to the date by which the delivery is required to be at the Venue.
Delivery Date To
Sent Date From	Sent Date refers to the date by which the order left TOT's warehouse.
Sent Date To
For the two sets of date fields, you can enter a date range here by populating both From and To date values. If you only populate one date field, you will return only those jobs that match the exact date.

Tip: If you enter any values by mistake, you can click the Clear button which will reset the search criteria back to their default (blank) state.

Example Search Criteria

In the below screen-shot, two criteria have been defined:-
Client Contact (Lauren)

and

a Date Sent range (22ndApril 2016--> 25th April 2016)

Processing a Search

Once you have defined your search criteria, click Search to process the find.

Once processed, the matching records are displayed in the results pane directly below the search pane.

Note: Blank values for a field are interpreted as meaning All values. That is, they do not restrict the records being returned. Please bear this in mind when defining your searches, especially if they record set is likely to be large.

Results Pane

When a search is processed, the job orders that match the defined search criteria are listed in the results pane.
For example, when the above search was submitted, four matching deliveries were returned.
To be absolutely clear, the deliveries that were returned matched all the criteria defined:-

The Client contact was Lauren.
The Sent Date was between 22nd April and 25th April

(Please note: Venue has been deliberately obscured in the above screen-shot)

For each delivery shown in the results pane, the following information is shown.

Field Name	Comments
Picked Status	This icon denotes the status of products picked for the delivery. It has one of three statuses indicated by colour:- Red: No products have yet been picked for the delivery.. Amber: Products have been partially picked for the delivery (i.e. not all of the products required for the delivery have been picked) Green: All products on the delivery have been picked.
Ready Status	This icon operates identical to Picked but denotes the assembly (i.e. boxing up/packaging) status of the delivery contents. Again, it is colour coded for each status: Red: The delivery has not been assembled. Amber: Delivery assembly is in progress. Green: Assembly of the delivery has been completed.
Sent Status	This icon denotes the status of whether the delivery has been sent. It has two statuses:- Red: Delivery Not Sent Green: Delivery Sent.
Delivery Date	The date by which the delivery needs to be delivered to the defined address.
Sent Date	The date the date that the delivery left TOT's warehouse.
Delivery Number	The internal reference number for the delivery within TOT.
Venue	The Name of the Company, or the name of the Building, to which the delivery is destined.
Description	An actionable button, where the button label text is populated with Delivery Description (see details for Delivery Description in the search pane above) Clicking on this button will open a pop up window showing additional delivery details:- Recipient name, mobile phone number, email address and company Description (this text is used as the button label) Delivery Address Number of Boxes in the Delivery Delivery Despatch method. click for example:- Please note, some field values have been deliberately obscured.
Client Contact	This is the name of the person from your organisation whom placed the order.
Client PO Number	This is your reference number for the order.
Consignment	This shows the courier consignment number for the delivery. Should the courier be Interlink Express, clicking this will open a pop-up window which retrieves real time tracking information from the courier's web portal for the delivery click for example For more information on the courier information encapsulated in this pop-up, please see http://www.interlinkexpress.com/
Details	Clicking this button will display a pop-up window which will provide you with details of the delivery. There are two tabs on the pop-up window. The PDF tab contains a rendering of the delivery in Portable Document Format. click for example (Note: In the below sections/text, the numbers in (bold parenthesis) refer to the annotations in the above screen-shot) (1) The PDF rendering of the delivery details. (2) Icon to rotate the PDF. (3) Download icon: click this to save the PDF file locally (4) Click to print the PDF file (5) Clicking this icon will the PDF render between fitting the page and fitting to width (6) These icons zoom in (+) and zoom out (-) of the PDF render. Please note the following :- The rendering of the PDF is done by your browser, and thus subject to its controls / code libraries. This means that depending on the browser you use, and its configuration you may not have differing capabilities to that shown in the above. For reference, the above screen-shot was taken from the Vendor Site accessed via Google Chrome (version 49.0.2623 ) running on a Windows 10 Pro 64 bit box. At the bottom of the PDF window (you may need to scroll down to see these) are three action buttons:- Email: Not currently functional. Save as CSV: Allows you to save the report locally as a comma separated value files Save as PDF: Allows you to save the report locally as a Portable Document Format File. The Lines tab within the pop up shows the contents of the delivery in a tabular format. click for example

Enhancements Needed:

Email Button not functional: does same as save as PDF
Move action buttons to top of PDF render
Status of PDF render - an indicator to show it's in progress
Rename Save as Excel button to Save as CSV, and allow it to save as a CSV
PDF render / download is only available once it has been created in main system. Clients would like to see a record of what the job contains prior to a PDF of the delivery being created.