Your Decorated Stock Page

For maximum performance, the page opens in find mode. That is, no records are shown.

The page is made up of three sections.

The search pane (1) allows you to define the criteria by which to enquire upon your decorated inventory, whilst the results pane (2) displays the details of those decorated stock line items that match the search. You can then add one or many items of inventory into the Your Order (3) pane where you complete details of to whom, when and where you would like these items delivered.

Searching For Decorated Products

In the search pane, you define one or more criteria by which you want to search within your inventory of decorated products that we hold on your behalf..

Tip: If you enter any values by mistake, you can click the Clear button which will reset the search criteria back to their default (blank) state.

Processing a Search

Once processed, the matching records are displayed in the results pane directly below the search pane.

Note: Blank values for a field are interpreted as meaning All values. That is, they do not restrict the records being returned. Please bear this in mind when defining your searches, especially if they record set is likely to be large.
(You may wish to define the Stock field to limit the result set)

Results Pane

When a search is processed, decorated products that match the defined search criteria are listed in the results pane.
For example, when the below search was submitted, only one matching decorated product was returned.
To be absolutely clear, a returned product needed to match all of the four search criteria defined.

For each decorated product shown in the results pane, the following information is shown.

Click the Save as CSV button to export a file of the product results locally to your computer.

Raising a Delivery

You can raise a delivery for one or more of your decorated products shown in the results pane, by following the below process.

Once you are content with the delivery details, both from a content and address perspective, you can submit the order, by clicking on the Place Order button

After a few moments, you will see a confirmation dialog informing you that your order was successfully placed, and informing you of our delivery number.

You can track the subsequent progress of your delivery in the Deliveries Out Page using this number.

Order Placing and Stock Availability

Note:

It is important to understand the following with regards to available stock, stock in production and maximum ordering amount.

Stock is only allocated to your order once it has been successfully placed.
When stock is allocated it debits the available balance by the same amount
When In Production stock is successfully manufactured it

Debits the In Production
Credits the available
by the quantity that is actually manufactured.

As we allow you to order a maximum of the sum of Available and In Production quantities, that is, we allow you to order items not yet manufactured, this can lead to some anomalies where you order the maximum possible amount and there maybe rejects encountered in the manufacturing process.

Consider the following example for single stock item

The physically Available, balance is 100

The In production Balance is 200

You place an order the maximum amount of 300.

The 300 of the item ordered is allocated to the delivery, and debits the available balance.

The position thus would read

Available -200; In Production 200

At this point, you could not place any further orders for this item.

Consider that during the manufacture of the (In Production) 200 items, that 5 were rejected,

The amount successfully produced would therefore be 195

This successfully produced quantity, zeros the expected amount, and credits the available balance.

The position would thus now be :-
Available -5; In Production 0, and an amount already allocated to your order of 300.
In physical terms , there are insufficient items to satisfy the total amount ordered, and no more are due to be manufactured.

In this situation we would de-allocate, and thus reduce the amount on your order by the rejected amount

The revised order would therefore be

295 items

The 5 items de-allocated, would effectively credit 5 back to the negative available and bring the position back into proof of zero.

Field Name	Comments
Category	This is typically the band name, or a similar grouping name by which the product is known
Description	This typically describes the image that is decorated onto a garment, or refers to the unique design decorated onto the product.
ColourWay	This field is used internally within TOT as a differentiating marker to distinguish similar images decorated onto a product. You may not know the value of this, in which case leave blank
Type	The type of decorated product - T-Shirt, Bag etc.
Colour	The colour of the decorated product.
Trim	The colour of trim (if applicable) on the decorated garment.
Size	The size of the decorated garment.
Quantity	The quantity of the decorated item that are in stock as available. (i.e. this quantity excludes any items that are expected, either due on open deliveries to our warehouse, or in the process of being produced via job order,s) Tip: Unless specified with a value in this field, any matching results will contain items where the available balance is zero. To restrict results to those items where there is a positive balance, enter a greater than operand and numerical value. For example >0
Our SKU	Our internal reference stock keeping unit reference number for the product.
Your SKU	Your internal reference stock keeping unit reference number for the product. (Assuming you have advised us of this)

Field Name	Comments
Our SKU	Our internal reference stock keeping unit reference number for the product.
Your SKU	Your internal reference stock keeping unit reference number for the product. (Assuming you have advised us of this)
Description	This is made up of a concatenation of the following product fields <Category>&<Description>&<Type>&<Colour>&<Size>
Quantity	The quantity of the decorated product physically available at our warehouse.
In Production	The quantity of the product expected at our warehouse. Expected means:- Due to be received from a purchase order or delivery In the process of manufacture by us. Please note that should there be any rejects during the manufacturing process, the actual number produced (and thus credited to available) could be less than this figure.
Add	This action button is used to define a quantity of the available plus expected amount of the product to add to a delivery. (See raising delivery section below)
Add All	This action button is used to add all of the available and expected quantity of the product to a delivery (see raising delivery section below)