Printing Packing Note for a Fulfilment

Background

Once Box End Labels have been created and affixed to the corresponding boxes, the next stage of the process is to generate and print a Packing Note for the Fulfilment.

A Packing Note (also known as a Delivery Note in some institutions) contains a series of information concerning the fulfilment, such as:-

• The fulfilment's delivery address, despatch method and recipient.

• Number of boxes in the fulfilment

• The contents of the fulfilment

Packing Notes are typically printed out numerous times, so that:-

• A copy is placed in a transparent plastic envelope and accompanies the fulfilment to its destination.

• A copy is signed by the courier whom collects the fulfilment, and retained by TOT Shirts Limited as proof of collection.

Note: The Packing Note does not provide a breakdown of box contents. That information is recorded on the Box End Labels.

About this Task

This topic outlines how to print out a Packing Note for a fulfilment.

Prerequisites

Ensure that you have:-

• Generated Box End labels for the fulfilment.

• Opened the Fulfilment list layout

Procedure

1. Identify the fulfilment that you wish to print the Packing Note for.
   Tip: You can use the Box End labels that are attached to the packed boxes, as these will have Job Order / Fulfilment number reference numbers.
   
2. Click the open record icon for the Fulfilment record identified in step 1) to open up the Job Order detail form.
   
   
3. From within the detail form, navigate to the Fulfilments tab, and ensure that within the Fulfilment Records Pane that you locate and click View to select the fulfilment record you are interested in.
   
   Note: the Description and Date fields will highlight to denote that the record is selected.
   
   
4. Click on the Print Packing Note button besides the record which you selected in above steps.
   
   
   
5. A Packing Note is generated and queued up ready to print to your default printer. Click to see an example of a Packing Note

    

   
   

   (Note: In the below sections/text, the numbers in (bold parenthesis) refer to the annotations in the above screen-shot)

    

    

   (1) In this section, the client name, address and client job reference number is taken from the job order header details.

   (2) In the delivery address section, the fulfilment number is detailed as delivery note number, whilst the recipient and recipient address details are taken from the fulfilment delivery address details.

   (3) This is taken from the fulfilment description field.
   (4) The contents of the delivery note are taken from the fulfilment picked contents.

   (5) Date required, Delivery Method and Delivery Detail Notes are sourced from the fulfilment delivery address details.

    

    

6. Set the number of prints you require and print the Packing Note(s)
7. Affix a copy of the Packing Note to the fulfilment as per your procedures.
   

Next Steps:
As the fulfilment has been finally assembled at this stage, the next step in the process is locate the goods in a designated area and to mark the fulfilment assembly as finished.

Related Topics

Recording that a Fulfilment Assembly is Completed