Understanding the Staff Training Programme

Purpose

Training is at the core of the Strokeone Software Limited's philosophy and the FileMaker system contains an efficient placeholder for content which all staff can reference and use to undertake their daily tasks in an efficient manner with minimal error.

Training should also be employed to maintain, upgrade and update skills throughout an employee's working life.

At Strokeone Software Limited we have developed a comprehensive database consisting of grades/modules/tasks related to all of the jobs undertaken in each specific department.

It is every manager’s responsibility to contribute to the development of these training tasks and to ensure staff under their charge are “trained in” and “administer” their duties and working practices accordingly.

The modules themselves are also set up in a way where financial rewards can be attached to them which, in the future, will aid to incentivise staff to apply themselves to the acquisition of the knowledge required and thus empower them to do their job. See Understanding Relationship Between Training Modules and Pay for more information.

Overview and definitions

The Training Programme within TOT Shirts Limited is made up of several key elements. These are outlined in the table below

Element	Description
Training Tasks	A Training Task can be thought of as the smallest piece of knowledge or procedural steps necessary to undertake a specific task. Training Tasks are created in strokeone, and contain one or more files / electronic materials that explain how to undertake the task. A Training Task may contain a checklist. Training Tasks, and their electronic training material can be viewed within strokeone. A group of Training Tasks gets associated together into a Training Module.
Training Module	A Training Module is made up of one or more Training Tasks. It can be thought of a set of tasks / skills necessary in order to perform a specific role or working practice within a Department Training Modules are thus department specific. Training Modules are created in the system, and once created, they have one or more Training Tasks associated to them. Training Modules, do not necessarily have to be composed of a set number of Training Tasks. They are granular in this respect, and can vary in their composition depending on the complexity or skill level required to complete the Module. Training Modules can be viewed within the system. A Training Module can have a monetary value. Meaning that a staff member who successfully completes the training module may be eligible to increase their pay by the monetary value of the module. Training Modules are assigned to Staff Members. A Training Module which has been assigned to a Staff Member is known as a Staff Module
Staff Modules	When it is recognised that a Staff Member can benefit from a particular Training Module, that module is applied to them, and is known as a Staff Module. The Staff Member is then expected to undertake the training in the Staff Module. Staff Modules can be seen within the system.
Staff Tasks	This list of Training Tasks in a Staff Module for a staff member, together with the status of whether the training task has been undertaken, passed or failed. Staff Tasks can be viewed and their status updated within the system.

Data Model

The Training Programme is designed to be granular to provide maximum flexibility, In terms of the data model this means:-

A Training Task can be assigned to one or more Training Modules
A Training Module can be associated to one or more staff members
A staff member can have one or more Training Modules assigned to them.

Schematic

The relationships between the various elements of the Training Programme can be illustrated diagrammatically.

You can click on the differing elements in the below schematic to view the corresponding help topics.