Invoices List Layout

Background

The Invoices List Layout displays invoice records which have been raised (in respect of job orders and/or fulfilments) in strokeone, together with their current status.

About this task

This topic will instruct you how to open, interrogate and understand the actions that can be performed within the Invoice List Layout

Prerequisites

Ensure that:-

• You have logged onto strokeone, and that you can see and access the Accounts button in strokeone home banner.

Procedure

1. From the home banner, click Accounts, and then the Invoices button..
   
2. The Invoices List layout opens.
   (Company name field has been deliberately obscured in the screen-shot)
   

Layout Composition & Actions Permissible

The layout is composed of the following elements.

(1) Open record icon: will navigate you to the detailed layout for the corresponding invoice record.

(2) Invoice Record Data Fields. Specifically, for each invoice record shown, the following data fields are listed.

(3) Lines button. Clicking this button displays a pop up form which contains two sets of data

• Invoice Lines this outlines the details of each chargeable element (sourced the job lines) which has been added for inclusion in the invoice.
  (See  Understanding Invoicing at TOT for details on what makes up chargeable elements)
  

• Job Lines: this outlines details of all the chargeable elements of the job order.
  Click to see more details of the specific fields.

  The two tabs on the pop-up form contain the following data.

   

   

  Tab	Field	Comments
  Invoice Lines	SKU	The internal SKU reference for the item
  	Customer SKU	The customer's equivalent reference for SKU
  	Description	The description of the chargeable item on the invoice
  	VAT Rate	The VAT rate applicable for the chargeable item.
  	Unit Cost	The internal, i.e. cost to TOT Shirts Limited of the chargeable item
  	Total Cost	Calculation: Unit Cost * Quantity Produced (This represents the total cost per chargeable item from TOT Shirts Limited's perspective)
  	Total Gross Profit	Calculation: Total Price minus Total Cost
  	Quantity Produced	The Quantity of the chargeable item on the invoice
  	Unit Price	The invoiced price , i.e. the price charged to the customer, for the chargeable item
  	Total Price	Calculation: Unit Price * Quantity Produced
  Job Lines	Invoiced	Status denoting whether the chargeable item has been included/processed on the invoice.
  	Description	Internal Description of the chargeable element.
  	Owner	Denotes the owner of the stock
  	Process	Where the chargeable items is a process, this details what the process is.
  	Position	Where the chargeable items is a process, this details the position where the process was applied.
  	Colours / Screens / Stitches	Taken from the process line records of the job order - records the number of colours (if a print process), screens or stitches (for embroidery) that were entered on the process line.
  	Colour Way	The ColourWay details taken from the process line of the job order.
  	Unit Price	The unit price recorded on the process line
  	Quantity to be Given	The Quantity to Be Given recorded on the process line.
  	Quantity Produced	The actually quantity successfully recorded as produced for the process line in Data entry module.
  	Total Price	Calculated: Unit Price * Quantity Produced

   

   

   

(4) Invoice Monetary Value fields.

Specifically, for each invoice record shown, the following data fields are listed.

(5) Credit Notes button. - allows you to create a Credit Note for a Customer.

(6) Credit Note All button - TBC: To Do

(7) Mistakes button - navigates you to the Job Line Mistakes form, where you can see, edit or create a record of a mistake on the job order.

(8) New Record Icon: Will allow you to create a Stand Alone invoice

(9) Sage button TBC: but - creates export ? ***

Related Topics

How to Raise an Invoice

Creating a Stand Alone Invoice

Viewing the Invoice Detail

Creating a Credit Note