Other Processes Layout

Background

The Other Process layout outlines those jobs which other processes (labelling, bagging etc), and shows the status of the antecedent/connected processes.

Additionally from within this layout users can, record that the other process is started, paused or finished, as well as record the quantities successfully processed, scrapped, and any mistakes

At the end of all production processes on a job order, this layout allows you to access data entry to record the final amount produced.

Note: There are numerous other process layouts. They are functionally identical, with the only difference being they may show a sub-set of the data based on a particular criteria - for example, show only processes for a specific machine name or for a specific date required

About this task

This topic will instruct you how to navigate to, understand the contents of, and the actions allowable from, the Other Processes layout.

Prerequisites

Ensure that:-

You have logged onto strokeone, and that you can see and access the Other Processes button in strokeone home banner.

Procedure

From the home banner, click Other Processes
Rather than see all the Other Processes records (which could be a very large quantity), you will be presented with a further choice as to which sub-set of this total found-set of data to display.
Essentially, the found-set can be filtered down by two dimensions - the machine name that the other process is scheduled to be carried out on or the date on which the other process is scheduled to occur.
1. If you wish to see data for a specific machine, click the applicable machine name button (1)
2. Conversely, to see other processes for a specific date required, click the corresponding date button (2).
  By default, the date choice buttons are:-
  - Today
  - Tomorrow
  - Today+2
  - Today+3
The Other Processes List layout opens, filtered according to the criteria selected in step 3)

(Note: In the below sections/text, the numbers in (bold parenthesis) refer to the annotations in the above screen-shot)

Note: Records are displayed according to how the resource allocation records were created for the process line.
That is, if several resource allocation records were created for single process line, then several process line records will be shown in this layout.

Layout Composition & Actions Permissible

The layout is composed of the following elements

(1) Click on the open record icon to drill down to the Job order Detail form.

(2) Data Fields for the Other Processes records.

Field	Comments
Date Required	The date by which this process needs to be completed This date is taken from the scheduling date that was initially recorded for this process line when the job order was written up. Note: You can click on this calendar icon besides this field to amend the date as required.
Priority	This is a text field to allow production managers to apply a numeric priority to the processes. The layout contents can then be sorted by priority for a given day, and the run prioritised accordingly. When you have entered priorities you can use the sort by date, machine and priority button (12) to manage workload.
Order number	The internal reference number for the job order which has this other process on it.
Job Name	Job name is a concatenation of the category and description fields taken from the job order. These two fields provide information as to which group the job order is for, and what the actual content of the job order is.
To Be Given	TBC: label name s/b Qty ? This is the quantity of items scheduled for processing on this machine. This number is taken from the quantity field of the process lines resource allocation record.. This number can be overwritten if necessary. For example, consider a situation where the quantity to be processed was 10,000, and was scheduled across two days, with 7,000 on day 1 and 3,000 on day two. It might not be logistically possible to process 7,000 on day one, so the quantity for day 1 could be overwritten to be 5,000; consequently, the quantity for day 2 would need to be adjusted. Dev Needed: Ability to add in a process line entry in this layout needed - e.g. consider the above scenario, where job would need 3 days - need ability to add a new line to record day 3 amounts. Note this could be done by adding in another schedule record on the production admin layout.
Position	The physical position of where on the product, this process will occur. This is taken from the job order process line details.
Colour Way	TBC -irrelevant ?
Stitches	TBC -irrelevant ?

(3) Machine button -This details the machine that the other-press is scheduled to occur on.
You can move the process to another machine, by clicking on this field, and selecting another machine from the drop-down.

(4) Other Job Lines button: This button label denotes how many process lines in addition to the current one are associated to the job order number. For example if it reads 2, it means there are three process lines in total associated to this job. This provides a quick visual reference to aid scheduling and gauge effort and resources required to complete the job.

Clicking on this button will display a pop up showing all the process lines on the job order.

Click for example

(5) Picked Stock Location: This denotes the current physical location of the blank garments which have been picked ready for the process. This location is updated when picked garments are moved to the machine and the process started

(6) Peripheral Stock Location:This denotes the current physical location of the peripherals (swing tags, labels etc.) which have been picked ready for this process. This location is updated when peripherals are moved to the machine and the process started

(7) Status Icons:this section contains a series of icons that denote the current status of various processes connected to the other process.
These can be summarised as follows:-

Icon Label	Comments
Checkover	Indicates the checkover state of the Artwork record.
TechSpec	This shows the state of the raised flag on the associated technical specification for this process.
Approval	The approval status for the process line.
Stock Allocated	The status of blank garments allocated to the whole job order.
Stock Picked	Denotes the status of blank garments picked for the whole job order.
Peripherals Allocated	The status of peripherals allocated to the whole job order.
Peripherals Picked	Denotes the status of peripherals picked for the whole job order.
Pick Button	This allows you to pick the peripherals needed for this process.
Production	The status of the other process itself. This is updated when the heat press process is started, paused or finished.
Data Entry	When the last process line on a production order completes, the final quantities produced are recorded. This status light denotes the status of recording that data entry.

(8) Process Activity Buttons:

These three buttons record the process activity

Button Label	Comments
Start	Marks the Other process as started
Pause	Marks the Other process as paused
Finish	Marks the Other process as completed. Note: upon completion of the last process line on a job, you need to record the final quantities produced.

(9) Detail button: this will display a detail pop up window with a series of related data,

(10) Data button: This is used when the final process for a job order is completed to record the quantities of product produced for the job order.

(11) Mistakes button: This is used to record mistakes on the process line.

(12) Sort by Date machine and Priority button: Clicking this button will sort and group the foundset by Date Required, machine and ascending priority. This can aid is gauging and scheduling workload. Click for example

Field	Comments
Date Required	The date by which the process needs to be completed
Quantity	The quantity that will be subject to the process
Position	The position (if applicable) where the process will be applied.
Process Line	Name of the Process line
Job Name & Position	Concatenation of job order category & description & position